Major Responsibilities:
Implements detailed plans and recommends policies/procedures regarding program specific requirements.
Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations. Populates budget and other templates for budget planning and reporting, reviews and consolidates budget information, and checks/ proof-reads budget submissions for accuracy and completeness.
Prepares and updates organizational charts including proposed new structures.
Assists with budget confirmation and fixed cost allocation with City divisions on Interdivisional
Charges and Interdivisional Recoveries.
Assists with the input of the Operating and Capital Budgets into the appropriate reporting systems, the budget information of which includes highly confidential and sensitive information.
Performs downloading of budget, variance, payroll, complement and Human Resources reports from corporate systems on a regular basis.
Prepares charts and graphs; tabulates statistical data for presentations in various budget reports.
Performs research, compiles and summarizes data, statistics and other information using desktop applications and corporate systems and presents results to manager or analysts.
Provides input to service level adjustment scenarios and participates in meetings which may involve highly confidential strategic, operational or labour relations issues such as restructuring, downsizing and contracting out.
Assists with complement management including tracking and review of requests, maintenance of complement management database including confidential and sensitive employee information relating to planned budget strategies and reduction, organizational restructuring and employee status, and preparation of corporate complement requests through the HR Organization eRequest System (HOMeR).
Assists with complement data comparison among various systems, reports and records.
Prepares Signing Authority schedules, tracking their approval status, distributing them to divisional and corporate contacts, and filing them for record retention.
Performs program support duties including processing / preparation of forms and correspondence, input of data, maintenance of tracking and filing systems.
Proof-reads and formats reports, briefing notes and other documents, including but not limited to accessibility formats.
Monitors office supplies and places orders as required.
Tracks and maintains documentation and electronic folders for assigned clients.
Key Qualifications:
Your application must describe your qualifications as they relate to:
Post-secondary education in a related discipline such as business, finance, etc. or the equivalent combination of education and experience.
Experience in performing administrative support in a financial environment.
Experience and proficiency using a variety of software packages, such as Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
Demonstrated knowledge of accounting and/or budget concepts.
Strong verbal and written communication skills with the ability to communicate effectively with staff, Divisional clients, Accountability Officers, representatives of various Divisions and corporate partners.
Strong customer service and interpersonal skills and the ability to work cooperatively as an effective team member.
Strong analytical and problem solving skills and attention to detail.
Ability to organize meetings, information and documents.
Ability to work independently under minimum supervision.
Strong organizational and multi-tasking skills with the ability to organize own work and meet tight deadlines under time constraints, in a fast-paced environment.
Ability to exercise independent judgment and discretion when dealing with confidential and sensitive matters.
Ability to work overtime, evenings and/or weekends, if required.
A professional accounting designation or currently working towards a professional accounting designation would be an asset.
Knowledge of enterprise applications (e.g. SAP) would be an asset.
Accommodation: If you are an individual who requires accommodation, due to disability under the Ontario Human Rights Code, to apply for this position, please email us at [email protected], quoting job ID #2312835 and the job classification title. The City is committed to providing Code-protected accommodation throughout its hiring process. Please visit Hiring Policies and Statements for further details.
