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Canada Finance and Administrative Officer

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Student & Community Engagement – Business Operations
(This position is initially open to full time, bargaining unit employees of the college)

Under the direction of the Interim-Director Business Operations & Systems, the incumbent is responsible for executing the ongoing, finance, and accounting support to the Student and Community Engagement Division and is accountable for all day-to-day financial activities and operations for the unit. In addition, the Finance and Administrative Officer prepares, maintains, and submits human resource documentation specific to the Student and Community Engagement Division, including documentation relating to contracts, payroll, attendance, and vacation for full-time and part-time staff.

The Finance and Administrative Officer is the first point of contact for financial activities of the Student and Community Engagement Division with Centennial College departments including human resources, accounting, financial planning, and corporate planning. The Finance and Administrative Officer has primary responsibility for preparing budgets and interim/financial reports for the Student and Community Engagement Division, adapting and applying different review and evaluation procedures in processing EICNs and EPAF. The incumbent also organize and implement processes to meet the financial and budget reconciliation requirements of the unit, including use of college systems and processes related to financial operations.
Responsibilities
Develops and maintains a comprehensive understanding of all relevant policies, procedures, and practices as they relate to budgetary management within the Student and Community Engagement Division and the College.
Maintains budget, tracking and reconciling revenues and expenses, providing financial support and reports, with accurate projection of revenues and expenses for quarterly reporting, 6-month review, annual budget submission, and year-end for the Student and Community Engagement Division.
Monitors financial transactions by reconciling monthly transaction reports and other financial reports, identifying and resolving any discrepancies, including quarterly and year-end reconciliations.
Prepares, tracks and reconciles approved financial transactions for the division, including invoices, purchase orders, credit card payments, transfers of expense, travel reimbursement requests.
For capital budget, assists in gathering data and costs to prepare capital budget, tracks expenditures, and monitors expenditures to ensure projects are within budget, providing regular reports to Managers and Directors.
Reviews payroll analysis reports for accuracy within established budget guidelines, identifying variances for resolution.
Prepares and submits payroll forms and change notices for situations such as overtime, leaves of absence, maternity/paternity leaves, reduced workload, professional development leave, secondments, etc.
Prepares and submits staff contracts and part-time contracts, adhering to collective agreement and pay policies and procedures.
Maintains SCE divisional records regarding employee participation in required training (e.g. health & safety, AODA compliance training) and in professional development and prepares reports as required.
Maintains and tracks attendance records for the department, preparing reports as required. Reconcile attendance messages received by Managers and Directors across the division.
Qualifications
A 3 year diploma/degree Accounting, Finance, Office Administration, Business Administration required. A CPA or other accounting designation is considered an asset but not required for this role.
A minimum of 3 years general accounting experience in a financial environment including budget operations, reconciliation, accounts payable, payroll, financial reporting responsibilities, and coordination with various departments related to accounting activities.
Proven ability to undertake and complete financial projects, initiating appropriate action in line with accepted accounting practices and institutional policy in order to meet operational requirements of the department.
Demonstrated experience with financial accounting systems and advance proficiency in MS Excel to migrate and manipulate financial data for reporting.
Demonstrated experience in administrative office support, with experience exercising judgment, integrity and detail-orientation overseeing HR and financial processes.
Demonstrated initiative, self-direction, and autonomy.
Proven ability to relate and deal effectively with a range of clientele in a diverse environment with strong ability to manage tight deadlines under pressure.

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